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For most agencies, reconciling commissions from supplier statements still means hours of manual work every month. Smart Reconcile changes that. Upload your pay statement and Travefy automatically finds and matches the bookings — every payment linked, every outstanding amount visible, in minutes.
Every month, it shows up like clockwork.
A supplier pay statement lands in your inbox: a wall of line items that have to be manually matched against what your advisors entered, cross-referenced, and chased down one by one.
It's one of the most consistent, most time-consuming tasks in running a travel agency. And until now, there wasn't a better way to do it.
That changes today. Introducing Smart Reconcile.
Think about the last time a supplier statement hit your inbox. How long did it actually take to work through it?
Now multiply that by every supplier, every month.
For agencies managing commissions across multiple advisors, reconciling commissions manually isn't a quick task. It's a part-time job nobody hired for. If working through the supplier statements for the day takes 2 hours, and you manage 8 suppliers, that's over 190 hours a year spent on a single administrative process.
190 hours. That's more than a full month of working days.
And the time cost isn't the whole story. Manual processes create gaps. Line items get missed. Advisors get pinged for updates. Even when it's done, there's always a nagging question of whether you caught everything.
That's not where your energy should go.
Every hour spent manually reconciling commissions is an hour not spent on other areas of your business.
Smart Reconcile gives those hours back.
Here's how it works.
Upload your supplier's pay statement directly into Travefy. Smart Reconcile reads the document, automatically finds the matching bookings, and lines them up for you. Most bookings reconcile in one click. The ones that need a closer look are easy to search and match manually.
The whole process takes minutes, not hours.
And when you're done, the pay statement lives in Travefy as a digital record, directly linked to every booking and advisor payout it touched. No more hunting through email attachments. No more spreadsheets. No more "I thought we got paid for that."
Once Smart Reconcile is part of your workflow, a few things shift immediately.
You know exactly what's been paid and what's still outstanding at any given moment. Every supplier statement is stored and searchable, linked directly to the bookings it covers. Advisors get fewer follow-up messages from you asking about payment status. And you close out each month with confidence instead of a lingering spreadsheet.
It's not just faster. It's cleaner.
The agencies that scale aren't the ones working harder. They're the ones who've built better infrastructure.
Smart Reconcile is part of that infrastructure. It gives agency leaders the financial visibility to know exactly where they stand: what's been received, what's outstanding, and what needs attention. That kind of clarity lets you make better decisions, have stronger conversations with suppliers, and grow with confidence.
Your agency deserves a back office that works as hard as your advisors do.
Smart Reconcile is built for agency leaders who are done doing things the hard way.
Book time with our Agency team and we'll walk you through exactly how it works for your business.
If your agency is already using Travefy, email your account manager and request to activate Smart Reconcile.
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